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Florida’s Instructional Materials portal for District Certifications and Reporting streamlines

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annual reporting on the usage and purchases of state-adopted instructional materials.

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After you sign in, click "LEA Dashboard."

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The LEA Dashboard includes two main areas:

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LEA Certificates Submission allows you to create, edit, and submit a Certificate of Alignment and Certificate of Fidelity.

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Authorized Personnel allows you to add and remove authorized users.

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You can also access a video tutorial at the top.

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LEA Certificates Submission lists the Certificate of Alignment and Certificate of Fidelity

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for each reporting cycle that your LEA creates using the new portal.

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Each listing includes a unique ID,

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the Cycle Name,

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options to create, edit, and submit the Certificates of Alignment and Fidelity,

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and the certificate due dates.
In the blue Certificate of Alignment section

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for the current cycle, click "Create and Submit" to start a new report.

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The Certificate of Alignment consists of 5 steps.

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In Step 1, you’ll select the primary instructional material used for every core course your district offers.

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The first time you use the portal, this step will require a great deal of time to complete.

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But in future reporting cycles, the portal will allow you to save time by importing the

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data from a previous submission and only updating the items that changed in the past year.

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The Core Courses list has sections for grades K to 8

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and 9 to 12 and is powered by Florida’s official course directory on CPALMS.

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Above each course list is a drop-down to change the number of courses shown per page,

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a search box to narrow the list of courses, and options to change the order based on headings.

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Each course includes a unique ID, course number, course title, associated

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subject, "course not offered" check box, and an assign / edit button.

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For each course, use one of two options:

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Select “Course Not Offered” if your district does not offer the course.

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Select “Assign” if your district offers the course.

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The “Assign” button opens the “Add ISBN number” dialog.

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The portal contains the ISBN for every resource in the Florida School Book Depository.

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Type the ISBN13 number for the primary resource used with the course in your district.

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Select a resource from the results and review its details.

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If you’re unable to locate your district’s primary course resource using the ISBN, click the Add New Option button,

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enter the required information, and click Add.

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Enter a different ISBN to select a different resource.

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Click Save to assign the resource to the course.

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On the Core Courses List, use the green Edit button to view or change the assigned resource until the due date.

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Continue the process for every course in grades K to 8, using the buttons below the course list to manage every course.

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Scroll down to the course list for grades 9 to 12 and repeat the process.

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At the bottom of the page, click “Save” as you work, select “Save and Continue Later” as needed,

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and type a note in the Change Description pop-up.

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Remember, the first time you use the portal, this step will require a lot of time to complete.

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But in future reporting cycles, you will save time by importing the data from a previous

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submission and only updating the items that changed in the past year.

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Click Next to proceed to Step 2 after you have addressed every course.

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In Step 2, you’ll identify all of the state-adopted materials that your district plans to purchase for the upcoming school year.

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The portal is integrated with Florida’s Instructional Materials Adoption system, so it includes

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all the instructional materials that were adopted during the past three years.

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Use the ISBN, Publisher,

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or Course boxes to display a list of state-adopted materials that match the criteria.

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Click Add to move a resource to the bottom of the page in the “Grid of State-Adopted Materials You Are Purchasing.”

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As the list of resources grows beyond one page, use the search box,

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headings, and page navigation to locate specific resources.

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If you select “Remove,” the system will require you to confirm the decision.

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At the bottom of the page, click “Save” and “Save and Continue Later” as needed. Then

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click "Next" to proceed to Step 3 after you have completed the requisition list.

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In Step 3, you’ll submit your school board’s instructional materials plan.

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Select Link and enter the URL if the plan is located on a web page, OR Select Upload

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and Upload File if the plan is a document.

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Click the X to remove the uploaded file.

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In future reporting cycles, the portal will allow you to import this data from a previous submission if the plan did not change.

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At the bottom of the page, click Next to proceed to Step 4.

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In Step 4, you’ll submit the signed "Certificate of Alignment" for your district.

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Use the link to download a sample form.

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Then use the Upload File option to upload the signed certificate.

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Click the X to remove the uploaded file.

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At the bottom of the page, click Next to proceed to Step 5.

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In Step 5, you’ll confirm and submit your district’s instructional materials information.

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Review your districts’ Adopted Materials for all Core Courses,

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adopted materials to be requisitioned

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plan for instructional materials, and certificate of alignment

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At the bottom of the page, click "Submit."

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If there are issues with your submission, the system will highlight the steps that need attention.

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If there are no issues with your submission, submit a note in the Change Description pop-up, and

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and click Done on the Success pop-up.

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On the LEA Certificates Submission list, click the Submitted button

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to open the Certificate of Alignment to make edits before the due date.

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In the tan Certificate of Fidelity section for the current cycle, click Create and Submit to start a new report.

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Here, you’ll submit the signed certificate of fidelity for your district.

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Use the link to download a sample form.

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Then, use the Upload File option to upload the signed certificate.

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Click the X to remove the uploaded file.

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At the bottom of the page, click Submit.

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If there are issues with your submission, the system will display a warning.

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If there are no issues with your submission, click Done on the Success pop-up.

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On the LEA Certificates Submission list, click the Submitted button to open the Certificate of Fidelity.

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If you use this option before the due date, the system will ask for confirmation that you want to make edits.

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After each due date, you can only view the submissions for the corresponding certificate.

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Farther down on the LEA Dashboard, the Authorized Personnel section lists all individuals who may edit and submit the report.

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Exercise caution in adding users, as the most recent edits always override

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previous information, and every user can manage the list of authorized personnel.

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To invite a new user, click Add Authorized User,

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enter their email in the dialog,

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complete the form,

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and click Save. The system will automatically email the user a link to create an account.

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The link will also temporarily show above the user list.

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You can use the Remove option for any user.

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If you have questions or feedback about Florida’s Instructional Materials portal for District Certifications and Reporting

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or if you need to add or edit a submission after the due date, click Contact Us and complete the online form.