Florida’s Instructional Materials portal for District Certifications and Reporting streamlines
annual reporting on the usage and purchases of state-adopted instructional materials.
After you sign in, click "LEA Dashboard."
The LEA Dashboard includes two main areas:
LEA Certificates Submission allows you to create, edit, and submit a Certificate of Alignment and Certificate of Fidelity.
Authorized Personnel allows you to add and remove authorized users.
You can also access a video tutorial at the top.
LEA Certificates Submission lists the Certificate of Alignment and Certificate of Fidelity
for each reporting cycle that your LEA creates using the new portal.
Each listing includes a unique ID,
the Cycle Name,
options to create, edit, and submit the Certificates of Alignment and Fidelity,
and the certificate due dates. In the blue Certificate of Alignment section
for the current cycle, click "Create and Submit" to start a new report.
The Certificate of Alignment consists of 5 steps.
In Step 1, you’ll select the primary instructional material used for every core course your district offers.
The first time you use the portal, this step will require a great deal of time to complete.
But in future reporting cycles, the portal will allow you to save time by importing the
data from a previous submission and only updating the items that changed in the past year.
The Core Courses list has sections for grades K to 8
and 9 to 12 and is powered by Florida’s official course directory on CPALMS.
Above each course list is a drop-down to change the number of courses shown per page,
a search box to narrow the list of courses, and options to change the order based on headings.
Each course includes a unique ID, course number, course title, associated
subject, "course not offered" check box, and an assign / edit button.
For each course, use one of two options:
Select “Course Not Offered” if your district does not offer the course.
Select “Assign” if your district offers the course.
The “Assign” button opens the “Add ISBN number” dialog.
The portal contains the ISBN for every resource in the Florida School Book Depository.
Type the ISBN13 number for the primary resource used with the course in your district.
Select a resource from the results and review its details.
If you’re unable to locate your district’s primary course resource using the ISBN, click the Add New Option button,
enter the required information, and click Add.
Enter a different ISBN to select a different resource.
Click Save to assign the resource to the course.
On the Core Courses List, use the green Edit button to view or change the assigned resource until the due date.
Continue the process for every course in grades K to 8, using the buttons below the course list to manage every course.
Scroll down to the course list for grades 9 to 12 and repeat the process.
At the bottom of the page, click “Save” as you work, select “Save and Continue Later” as needed,
and type a note in the Change Description pop-up.
Remember, the first time you use the portal, this step will require a lot of time to complete.
But in future reporting cycles, you will save time by importing the data from a previous
submission and only updating the items that changed in the past year.
Click Next to proceed to Step 2 after you have addressed every course.
In Step 2, you’ll identify all of the state-adopted materials that your district plans to purchase for the upcoming school year.
The portal is integrated with Florida’s Instructional Materials Adoption system, so it includes
all the instructional materials that were adopted during the past three years.
Use the ISBN, Publisher,
or Course boxes to display a list of state-adopted materials that match the criteria.
Click Add to move a resource to the bottom of the page in the “Grid of State-Adopted Materials You Are Purchasing.”
As the list of resources grows beyond one page, use the search box,
headings, and page navigation to locate specific resources.
If you select “Remove,” the system will require you to confirm the decision.
At the bottom of the page, click “Save” and “Save and Continue Later” as needed. Then
click "Next" to proceed to Step 3 after you have completed the requisition list.
In Step 3, you’ll submit your school board’s instructional materials plan.
Select Link and enter the URL if the plan is located on a web page, OR Select Upload
and Upload File if the plan is a document.
Click the X to remove the uploaded file.
In future reporting cycles, the portal will allow you to import this data from a previous submission if the plan did not change.
At the bottom of the page, click Next to proceed to Step 4.
In Step 4, you’ll submit the signed "Certificate of Alignment" for your district.
Use the link to download a sample form.
Then use the Upload File option to upload the signed certificate.
Click the X to remove the uploaded file.
At the bottom of the page, click Next to proceed to Step 5.
In Step 5, you’ll confirm and submit your district’s instructional materials information.
Review your districts’ Adopted Materials for all Core Courses,
adopted materials to be requisitioned
plan for instructional materials, and certificate of alignment
At the bottom of the page, click "Submit."
If there are issues with your submission, the system will highlight the steps that need attention.
If there are no issues with your submission, submit a note in the Change Description pop-up, and
and click Done on the Success pop-up.
On the LEA Certificates Submission list, click the Submitted button
to open the Certificate of Alignment to make edits before the due date.
In the tan Certificate of Fidelity section for the current cycle, click Create and Submit to start a new report.
Here, you’ll submit the signed certificate of fidelity for your district.
Use the link to download a sample form.
Then, use the Upload File option to upload the signed certificate.
Click the X to remove the uploaded file.
At the bottom of the page, click Submit.
If there are issues with your submission, the system will display a warning.
If there are no issues with your submission, click Done on the Success pop-up.
On the LEA Certificates Submission list, click the Submitted button to open the Certificate of Fidelity.
If you use this option before the due date, the system will ask for confirmation that you want to make edits.
After each due date, you can only view the submissions for the corresponding certificate.
Farther down on the LEA Dashboard, the Authorized Personnel section lists all individuals who may edit and submit the report.
Exercise caution in adding users, as the most recent edits always override
previous information, and every user can manage the list of authorized personnel.
To invite a new user, click Add Authorized User,
enter their email in the dialog,
complete the form,
and click Save. The system will automatically email the user a link to create an account.
The link will also temporarily show above the user list.
You can use the Remove option for any user.
If you have questions or feedback about Florida’s Instructional Materials portal for District Certifications and Reporting
or if you need to add or edit a submission after the due date, click Contact Us and complete the online form.